TagGTD

My setup: Reading, Writing, Bookmarking

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As someone who reads and writes a fair amount online, I’m always looking to optimize my information flows. Particularly getting articles from one service to another can be tricky.

I found a set of tools and workflows that I’m quite happy with for the time being, so I thought I’d share them.

info flow

Feedback, tipps for improvements etc are always welcome!

Input

I like to read primarily on Pocket, particularly Pocket for Android on my Nexus tablet. So that’s where I want my “to read” items to go.

From my browser, I send articles via the Chrome plugin that sends the links directly. Sometimes I tag them, sometimes I don’t, so far that hasn’t been super important for me.

To get links into Pocket from Twitter, I use this IFTTT recipe that sends the content linked from my Twitter faves and sends it over. In other words, I can fave a tweet, and the article linked in that tweet gets sent over straight away. Extremely comfortable particularly when skimming Twitter on the phone.

Pocket offers plugins for all major browsers and platforms.

Throughput

When reading in Pocket – mostly on the tablet, even though the mobile and Mac apps are also pretty decent – I can get through a lot of info in relatively little time. If I want to save something for later, I add some tags within Pocket and fave the article there. This triggers two processes…

Output

One, this IFTTT script takes faved articles and bookmarks them for me on Pinboard, including tags, so I have the post archived for future reference.

Two, the WordPress plugin WP Pocket WP Stacker lets me auto-generate drafts of link lists based on my Pocket faves. With some minimum editing I can get to the reading lists you’ve encountered on my blog.

Once these steps are set up, it’s very convenient and allows me to get through lots of material with a bare minimum of friction. Of course, you’ll want to adapt and tweak to match the tools your personal workflows. But thanks to more and more useful APIs and an ever-growing library of IFTTT recipes, it’s easier than ever to plug these services into one another.

Enjoy!

Undercurrent’s 11 Day Types

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Our friends at Undercurrent have done some serious pattern recognition – to help plan and structure their own days. Analyzing how the teams spent their days, they narrowed it down to 11 Ways To Organize A Day:

Undercurrent: 11 Day Types
Image: 11 Day Types by Undercurrent, Creative Commons (by-nc-sa). Click for larger view.

For each day type, we established priorities or primary activities to shape the day’s rhythm, mentality, and anatomy. (…)
Deciding in advance how you’re going to spend your time becomes a straightforward process of selecting one of the 11 day types and then molding your day around accomplishing these few pre-selected priorities. Essentially, you’re selecting the kind of cuisine you’re going to cook and then choosing the perfect recipe.

This is excellent stuff as it’s not just interesting but actually can help you get better through your day. I’ll definitively try and see how that system works for me. This kind of theoretical analysis can be super helpful, and I’ll try to do it more not just for our client work over at Third Wave, but also internally.

But now if you would excuse me – I have to decide what kind of day I’m planning on having tomorrow.

Documents Are Conversations: The Future of Work (is now)

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The Future of Work?A little while back, while I was visiting San Francisco, my buddy Max Senges (the proto knowledge entrepreneur) and I had a chat or two about the future of work, which both of us see in collaboration, sharing and networking/the cloud. Of course, just like for many of you, this has basically already become part of our work lives. But it’ll go further, and a great many folks and organizations might want to catch up.

Here’s a few brief thoughts, distilled into no more than 140 characters each, Twitter style (Max’ Twitter, my Twitter). We even scribbled a bunch of them in a notebook, in long-hand, but as it is with paper we lost it. So all I can provide right now is what I remember off the top of my head.

Don’t expect anything too deep; but maybe we were able to dig up a nugget or two that resonates with you. Without further ado, here’s the first few rough ideas.

  • Documents are conversation.
  • We live in the network, and you should, too.
  • Sharing is growth.
  • Social is the new black.
  • A paywall is a wall folks crash into. Free is a freeway that folks love to surf.
  • Hardware infrastructure is dead weight. We love to fly in the cloud.
  • Iterate, iterate and iterate: Nothing is ever finished.
  • Reputation, character and smarts are our capital.
  • We don’t give a shit about fancy titles. Neither ours, nor yours.
  • We want to deliver excellent results. For our clients’ best, but also to impress our peers.
  • You can eat your cake and have it, too. And know what? Your colleagues and your competition can eat that same cake, too. You’ll still have it.
  • We prefer casual talk about biz talk. We like to Get Things Done. There’s no contradiction there.
  • Flexibility is key. We won’t buy expensive stuff without checking them out up front. And we always prefer flexible rent-on-demand services.
  • Probably we know the people you’re looking for. Just ask us.
  • All this corporate stuff isn’t very sexy. We’d like to bring our own equipment.
  • We like to remix, mash up, hack. And we don’t care if the producer likes that or not.
  • Don’t broker with information. Sharing is much more effective. More fun, too.
  • Our watercooler lives in the cloud, too, it’s called Twitter.
  • Word of mouth is a powerful thing. And through Twitter it spreads fast. Really, really, really fast.
  • We’re always on. But here and there, we’ll go off the grid. During those rare times, we really won’t answer calls. Not even yours.
  • Our carry our social networks around in our pockets. Yes, even right now.

Writing email that gets answered

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Chris Brogan summarizes how to write email so that it’s easy to process further:

Key points:

  • One Decision Per Email (so it’s easy to process)
  • Don’t Ever Say “Quick Question.” (Because it’s usually not. If it is, there’s no need to announce it.)
  • Your Signature File (it should contain your contact details, but be brief and concise)
  • Following Up (is important, but keep it brief)

Thanks, thanks, and thanks! Read the rest at Chris’ blog.